Incoming evidence
Keep provider or statement evidence separate from the canonical payment until it is confirmed.
School fee reconciliation software
Stop matching payment messages to learners and invoices by hand.
SchoolPey turns verified incoming-payment evidence into one canonical payment record, then keeps the allocation, learner balance, credit, receipt, statement, and reports aligned.
The operational problem
Receiving money and knowing what it settled are two different jobs.
A reliable reconciliation workflow preserves the provider reference, learner context, target invoice, amount allocated, amount carried forward as credit, and the proof left behind after the transaction.
Learner context
Connect money to the school student whose fee account should receive it.
Invoice allocation
Apply the right amount to the right invoice instead of mutating a display balance.
Partial settlement
Leave the remaining invoice amount outstanding when the payment does not settle it fully.
Overpayment credit
Carry excess money into the learner credit ledger instead of creating a negative invoice balance.
Audit trail
Keep provider references, payment history, receipt evidence, and report attribution connected.
How SchoolPey handles the workflow
Keep the financial event connected from start to proof.
1
See the incoming payment
Start from the provider or incoming-payment evidence that needs finance treatment.
2
Confirm the learner and invoice context
Resolve where the money belongs without creating a second payment truth.
3
Create one canonical payment
Record the received amount once and allocate it explicitly.
4
Leave proof behind
The updated balance, credit ledger, receipt, statement, and reports all derive from that same record.
Frequently asked questions
About school fee reconciliation software.
What is school fee reconciliation?+
It is the process of confirming incoming money and tying it to the correct learner, invoice, allocation, balance, and payment history.
Does SchoolPey reconcile M-Pesa payments?+
Yes. Confirmed provider evidence from the integrated M-Pesa flow can reconcile automatically into SchoolPey's canonical payment ledger.
Can an accountant reconcile a payment?+
Authorized exact-school accountants can work within their school finance boundary, including the reconciliation workflows allowed by SchoolPey.
Try the real workflow
Run SchoolPey with a real school for one month.
Evaluate the fee operation with actual billing, payment, reconciliation, balance, receipt, statement, and reporting workflows before standard billing.
Request a 1-month pilot